Core Conveners: USAID, UNFPA, WHO/IBP, IPPF, and FP2020 serve as a small group to serve as secretariat for the HIP work. Two individuals from each organization participate in monthly calls in order to:
- Set agendas for annual HIP Partners and Technical Advisory Group (TAG) meeting,
- Ensure coordination among various groups working on HIP activities,
- Select new members for the HIP TAG,
- Provide updates to endorsing organizations regarding ongoing and completed work and activities relevant to the HIP work, and
- Support promotion and outreach of the HIP Partnership as necessary.
Endorsing Partners: Any organization involved in or responsible for work in support of international family planning may serve as an endorsing partner for HIPs.
Each organization is responsible for identifying at least one individual to serve as the Point of Contact (POC) for the HIP work. This/ese individual/s is/are responsible for:
- Disseminating information to relevant parties within their organizations;
- Connecting key technical staff to relevant HIP work, such as brief development or review;
- Coordinating and synthesizing feedback and input in the review process;
- Coordinating review and approval of final HIP material for organizational endorsement, as appropriate;
- Identifying opportunities for synergistic activities;
- Attending annual HIP Partner’s meeting; and
- Participating in activities to identify priorities for the HIP Partnership.
Endorsing partner organizations that become inactive for over a year will be removed from the endorsing partner list. Inactive is defined as no communication with the HIP Secretariat for more than a year.
1. Technical Advisory Group (TAG)
The TAG is made up of experts in family planning research, program implementation, policy makers and representatives from donor agencies. TAG members are selected based on the following criteria:
- Recognized expertise in international family planning
- Good understanding of research methods and methodologies
- Good understanding of program implementation
- Ability to consider and review evidence from a wide range of subjects
- Ability to prioritize
- Ability to provide an unbiased viewpoint.
Composition of the TAG:
Experience has shown that the TAG benefits from consistency. Therefore when considering participation in future TAG meetings priority is given to standing TAG members. The TAG will have no more than 30 individuals serve at a time this includes five seats set aside for country or regional representation.
Each year a few positions are usually vacant due to scheduling conflicts, retirement, and other considerations. The process for identifying new TAG members will be:
- Endorsing partners may nominate individuals for membership in the TAG. Nominations that are seconded by another endorsing organization will be considered by the HIP Secretariat if a position on the HIP TAG becomes available. These nominations will take place at the annual partners meeting.
- The Secretariat will consider all nominations and past TAG members in good standing when filling vacancies in the HIP TAG. New TAG members will be selected based on balance of technical expertise and organizational affiliation.
Invitation to serve on the TAG is extended to the individual NOT the organization. If a TAG member leaves his/her organization, the invitation to serve on the TAG transfers with them regardless of their new position.
Scope of Work:
The TAG is responsible for:
- Reviewing all finalized HIP briefs to ensure the “practice” meets the criteria for HIP as set out by the HIP Partnership (see HIP list);
- Reviewing HIP concept notes in order to prioritize no more than 2 per year for development into briefs;
- Reviewing updated HIP briefs to ensure they continue to meet HIP criteria and standards of evidence; and
- Refining and improving standards of evidence relevant to family planning programming.
2. HIP Production and Dissemination Team
The HIP Production and Dissemination (P&D) Team includes representatives from USAID, the Knowledge SUCCESS project, the Implementing Best Practices Initiative, and FP2020.
Scope of Work:
The Team’s purpose is to provide strategic leadership on the production and dissemination of HIPs at global, regional, and national levels.
The HIP P&D Team is responsible for:
- Producing and publishing new and updated HIP briefs and guides;
- Disseminating new/updated HIP briefs and guides via multiple channels;
- Coordinating the translation of HIP briefs and guides into French, Portuguese, and Spanish;
- Strategically planning for HIP representation at global and regional conferences by proactively getting HIPs on the agenda as appropriate and/or coordinating delivery of physical copies of HIP materials;
- Developing and maintaining external communications including the HIP website;
- Creating mechanisms to obtain feedback from HIP audiences with particular focus on country-level decision makers, to inform HIP material development to better meet their needs;
- Tracking progress and identifying solutions to challenges in dissemination; and
- Reporting progress and results at HIP TAG and Partner meetings.
Team members are supported by their organization. No additional compensation is provided.
Other groups may be formed on an as needed basis.