Secretariat: USAID, UNFPA, WHO/IBP, and IPPF will form a small group to serve as secretariat for the HIP work. Two individuals from each organization will participate in monthly calls in order to:
- Set agendas for annual HIP Partners and Technical Advisory Group (TAG) meeting,
- Ensure coordination among various groups working on HIP activities,
- Select new members for the HIP TAG,
- Provide updates to endorsing organizations regarding ongoing and completed work and activities relevant to the HIP work, and
- Support promotion and outreach of the HIP Partnership as necessary.
Endorsing Partners: Any organization involved in or responsible for work in support of international family planning may serve as an endorsing partner for HIPs.
Each organization is responsible for identifying at least one individual to serve as the Point of Contact (POC) for the HIP work. This/ese individual/s is/are responsible for:
- Disseminating information to relevant parties within their organizations;
- Connecting key technical staff to relevant HIP work, such as brief development or review;
- Coordinating and synthesizing feedback and input in the review process;
- Coordinating review and approval of final HIP material for organizational endorsement, as appropriate;
- Identifying opportunities for synergistic activities;
- Attending annual HIP Partner's meeting; and
- Participating in activities to identify priorities for the HIP Partnership.
Endorsing partner organizations that become inactive for over a year will be removed from the endorsing partner list. Inactive is defined as no communication with the HIP Secretariat for more than a year.
The HIP work is facilitated by a number of smaller working groups that serve distinct purpose and function. There are two standing groups:
The TAG is made up of experts in family planning research, program implementation, policy makers and representatives from donor agencies. TAG members are selected based on the following criteria:
- Recognized expertise in international family planning
- Good understanding of research methods and methodologies
- Good understanding of program implementation
- Ability to consider and review evidence from a wide range of subjects
- Ability to prioritize
- Ability to provide an unbiased viewpoint.
Composition of the TAG:
Experience has shown that the TAG benefits from consistency. Therefore when considering participation in future TAG meetings priority is given to standing TAG members. The TAG will have no more than 30 individuals serve at a time this includes five seats set aside for country or regional representation.
Each year a few positions are usually vacant due to scheduling conflicts, retirement, and other considerations. The process for identifying new TAG members will be:
- Endorsing partners may nominate individuals for membership in the TAG. Nominations that are seconded by another endorsing organization will be considered by the HIP Secretariat if a position on the HIP TAG becomes available. These nominations will take place at the annual partners meeting.
- The Secretariat will consider all nominations and past TAG members in good standing when filling vacancies in the HIP TAG. New TAG members will be selected based on balance of technical expertise and organizational affiliation.
Invitation to serve on the TAG is extended to the individual NOT the organization. If a TAG member leaves his/her organization, the invitation to serve on the TAG transfers with them regardless of their new position.
Scope of Work:
The TAG is responsible for:
- Reviewing all finalized HIP briefs to ensure the “practice” meets the criteria for HIP as set out by the HIP Partnership (see HIP list);
- Reviewing HIP concept notes in order to prioritize no more than 2 per year for development into briefs;
- Reviewing updated HIP briefs to ensure they continue to meet HIP criteria and standards of evidence; and
- Refining and improving standards of evidence relevant to family planning programming.
TAG members will be supported by their employer. No additional compensation will be provided to TAG members.
IBP has committed to promote the dissemination and use of HIPs and to that end, the consortium convenes a HIPs Task Team to develop mechanisms and strategies to disseminate, implement and support scale up of HIPs and share lessons learned about these practices.
The Task Team is made up of IBP members with expertise and interest in implementation of FP programs. Organizations include implementers, donor agencies and other partners.
Scope of Work:
The Task Team is responsible for:
- Developing a strategy and plan to support dissemination and implementation of HIPs at regional and country levels;
- Providing overall vision and guidance to the IBP consortium on support for dissemination of HIP materials and for implementation of HIPs, in coordination with the HIPs TAG;
- Providing feedback to the HIP TAG on material, including HIP briefs and website, and evidence/information needed to strengthen implementation;
- Providing input and feedback to the HIP TAG during the evidence review and identification process to support identification of priority RH/FP high impact practices;
- Tracking progress and identify solutions to challenges in dissemination and implementation of HIPs;
- Reporting progress and results to IBP consortium via Knowledge Gateway and IBP meetings.
Task Team members are supported by their employer. No additional compensation is provided to Task Team members.
Other groups may be formed on an as needed basis.